Frequently Asked Questions

What's included in the price?

Registration includes the following:

  • One day of one-to-one business appointments
  • Seminar programme
  • Lunch and all refreshments
  • Networking Reception
  • Marcom eSchedule account

Can more than one delegate attend?

Yes this event is for as many delegates as an organisation needs to represent themselves effectively.

How does the appointment scheduling system work if there are two or more delegate attending from one company?

You will need to decide if you wish to have separate appointment schedules or if you wish to work as a team and share one appointment schedule.

If you decide to have separate appointments you will each be entered into the appointment scheduling system and can make individual appointments.

If you wish to work as a team only one delegate per team will be entered into the appointment scheduling system allowing you to make one set of appointment throughout the day which you both / all attend together.

What is the difference between working as a team and separate appointments?

If you decide to have separate appointments you will all be entered into the appointment scheduling system and can make individual appointments throughout the day.

If you wish to work as a team only one delegate per team will be entered into the appointment scheduling system allowing you to make one set of appointments throughout the day which you both / all attend together.

What is an headline sponsor?

A headline sponsor is a main supporting partner for the event.  Your sponsorship will provide you with maximum visibility pre, post and during the event to include:

• Headline partner status at the event
• Attendance for x1 delegate at the event including Marcom eSchedule Pro Account to manage meetings
• Exhibition presence at the event
• Your logo on the home page of the event website (www.youthtravelworkshop.com)
• A page dedicated to your company with live links on the event website
• Your logo on the home page of the BETA website (www.betauk.com)
• Your logo on the Marcom eSchedule Pro meeting system – a vital source for the event
• A dedicated e-shot pre event to all workshop delegates
• Visibility on the hosted buyers programme and option to include site visit/materials etc. subject to programme content

This opportunity will not only elevate your organisations presence at the event, but also deliver 6 months of exposure and branding opportunities.

For more details not he package and how to book or upgrade your participation, contact:  hleigh@betauk.com

What is an exhibition space?

Exhibitors will be allocated a prime location around the perimeter of the main meeting room, ensuring your ability to showcase your products and services, develop leads and brand recognition.

Each exhibition space will include:

x1 meeting table
x4 chairs
space too display 2 (max) roll up banners

BETA Member: £260 + VAT (£312.00) 

Non Member: £360 + VAT (£432.00) 

*plus delegate registration

Exhibition spaces are subject to availability and booked on a first-come, first-served basis.

CLICK HERE BOOK EXHIBITION SPACE!

I am already registered but wish to upgrade to an exhibition space?

Simply CLICK HERE BOOK EXHIBITION SPACE!

BETA Member: £260 + VAT (£312.00) 

Non Member: £360 + VAT (£432.00) 

*plus delegate registration

Exhibition spaces are subject to availability and booked on a first-come, first-served basis.

How do I arrange my appointments?

Prior to the workshop, details of all registered organisations and delegates are supplied via the industry leading eSchedule PRO online appointment scheduling system. Log in access is 24 hours per day from anywhere in the world. Organisations with two representatives can double their effectiveness by scheduling simultaneous meetings.

When will the appointment scheduling system open?

In early April you will be sent your username and password to access the appointment scheduling system. The system is open 7 days a week 24 hours a day.

How do I access the appointment system?

Visit the ‘MyWorkshop’ section of the workshop website and enter your username and password that will be sent to you when the system opens.

How do I book an appointment with a Surgery Professional?

Appointment with Surgery Professionals are booked via the online appointment  scheduling system. simply click on Exhibitors and select the Surgery Professional you wish to meet.

How many appointment are there in the day?

There are 18 appointments during the course of the day, you can also network with delegates during registration, breaks, lunch and of course the networking reception the proceeded the appointments.

When and where will the Workshop take place?

The BETA Youth Travel Workshop will take place on Wednesday 26th April 2017 at the London Stadium, the Queen Elizabeth Olympic Park, Stratford, London E20 2ST home of the 2012 Olympic Games.

Event timings are as follows:

09.00 Registration

09.30 Opening Address & Plenary Session

10:30 Coffee Break and final appointment scheduling

10:47 Business Appointment Session 1

12:40 Lunch

14:00 Business appointment Session 2

15:40 Coffee Break

15:50 Business Appointment Session 3

17:00 Evening Networking Reception

18:00 Guests depart for optional Theatre Evening / Fam Trip RVSP Required

Please note timings are subject to change prior to the event.

What is the dress code?

Business attire

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